CareClock360 is the all-in-one platform childcare directors actually use every day — Georgia-ready intake, real-time staff-to-child ratios, AI weekly scheduler, encrypted document vault, parent portfolios, and live compliance intelligence.
Not a feature buffet — a working ops stack. Each screen is connected to the next.
Child info, two guardians, emergency contacts, authorized pickup, custody alerts, and medical — captured once with encrypted PII and a status workflow your director controls.
Position, employment type, identity + sensitive PII, full childcare compliance dates, health, education, scheduling prefs. Status workflow from applicant through active.
USB barcode scanner at the kiosk for staff and children. Parents check in their own kids with a PIN + signature pad. Past-due invoices show a banner at the kiosk.
Real-time per-classroom ratio compute against the published state bracket table. Green / amber / red status per room. Unassigned children flagged.
Today's projected meal counts grouped by classroom. DO-NOT-SERVE food allergy roster with EpiPen-on-site status. Religious / cultural dietary restrictions in a separate banner.
Generates next week's shifts respecting staff availability, classroom prefs, max hours, and certification gates. Emails the schedule to every staff member and admin.
Pairs staff in/out scans, computes regular + OT hours, multiplies by hourly rate, flags anomalies (missing clock-outs, implausible pairs).
Per-child invoices with parent-responsible link, three-way payment split, card-on-file (last 4 only), fee-waiver toggle, due-date tracking with past-due banner at the parent kiosk.
Grid of authorized cameras, full-screen single view, director-only flag, audit-logged views. WebRTC for sub-second latency via MediaMTX; HLS as fallback.
Each child has a digital portfolio. Staff post photos, videos, milestones, observations. Parents log in to their own portal and see only what's flagged visible.
23 seeded document types with classification + retention. Files AES-256-GCM encrypted at rest. The main platform only sees vault tokens and masked labels.
Seven Georgia regulatory feeds, manual or AI-driven update logs, per-tenant action items with overdue flags, platform announcements with audience targeting.
A new child enters the system once. Every other module — ratios, kitchen, scheduling, billing, parent portal — reads from the same source of truth.
Six-section Georgia-compliant child intake + seven-section staff onboarding. Encrypted PII, status workflow, auto-route to classroom.
Barcode kiosk for staff/children, plus parent self check-in with PIN + signature. Past-due invoices flagged at the kiosk.
Live ratios, kitchen meal counts with allergy alerts, AI weekly scheduler that emails staff and admins.
AI payroll from scan pairs, Cash + CAPS revenue tiles, print-to-PDF audit-ready records everywhere.
Every screen logs. Every reveal of sensitive information writes to an immutable audit table. Every classroom is checked against the state's staff-to-child ratio rules in real time — not at the end of the month.
{
"tenant_id": "8f12…",
"actor_user_id": "admin-d72c…",
"action": "pii.reveal",
"entity_type": "staff",
"entity_id": "stf-9a47…",
"fields": {"ssn": true, "dl": false},
"ip": "10.0.0.5",
"created_at": "2026-05-25T16:38:09.429Z"
}Every PII reveal, vault download, override action, scan CRUD, and login attempt writes a row like this. Tenants can answer "who looked at this file and when?" in one query.
Start on a 14-day trial — full platform, no credit card. Pricing scales with your enrolled children, not your feature checklist.
All plans include encrypted backups, audit logs, the parent portal, and 8 GB of vault storage. Higher tiers add the AI scheduler, CAPS revenue automation, and Compliance Intelligence.
Try CareClock360 today — your existing data lives behind your tenant, and the parent portal goes live on day one.